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How to respond when someone complaints you about illegal publishing of his copyright article in your website ?

Tips for responding immediately when someone complaints you about illegal publishing of his copyright article in your website . This article also includes sample letter formats related to Plagiarism.

The Potential of Thought: A Reflection on Plagiarism in South ...

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These days guest posting had become a fashion. Thousands of webmasters from across the world are daily engaged in posting their articles in article submission sites, and blogs of their friends and relatives.

Moreover a greater percentage of guest blogging is done for getting back links to their blogs or websites so that their Google ranking may improve. Thus sometimes some canny webmasters as well as bloggers use to system of  guest blogging as a key method for getting high posting in search engines or in technical terms the process is called SEO (Search engine optimization). While doing so, some authors use copyright articles of others, for posting to various articles submission sites.

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So, whenever any guest post or article is submitted in your site or blog, you have no magical power to know whether the article is originally  written by the submitter or is copied from some where else. If ever, you get an email from the original owner of the article regarding the plagiarism you should response to him immediately and should get his/her article removed from your website as quick as possible. Here is a sample letter in form of an email repose to the original owner of the article.

Tips

Plagiarism Notice !

The article that you post on your website about ______________in ________________by “__________________” is actually written by me and has already been published by __________________ of _______________________. I have already notified ________________, CEO, _______ Publishing house.

Sample –  1

Dear Sir,

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Thank you for notifying us. In our site may authors post their articles and whenever any matter of copyright comes to our notice we immediately removed the article or give credits and link to the author and publisher website including their photographs and other details.

We also take series steps to pan the user who published this article. We deeply regret for this inconvenience. Please let us know if you want this article to be removed immediately? or if convenient on your part, we can also give credits and links accordingly to the author and publisher.

Thank you!

Waiting for an early response.

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Reply from

Yes, I want the article removed immediately, and since the publisher has the copyright, if you want to make a link or post it on your website, I think you should contact ___________________________.

Sample – 2

Dear Sir,

The author of this article ______________________________________ informed us that his article published by your publishing house is posted on our website by a user named ‘Vivek’. In our site may authors post their articles and whenever any matter of copyright comes to our notice we immediately removed the article or give credits and link to the author and publisher website including their photographs and other details. We will also take serious steps to ban the user who published this article.

We deeply regret for this inconvenience. Please let us know if you want this article to be removed immediately? or if convenient on your part, we can also give credits and links accordingly to the author and publisher.

Waiting for an early response.

Thank you!

Reply from

Dear ________________ ,

Thank you for your message and prompt response, and thanks to our fine author, _______________________. Please take the article down and take the appropriate steps you outline here. I am afraid we cannot allow scholarly articles like this to be posted on general interest websites, but I send best wishes for your work.

Yours sincerely,

Reply to

Dear sir,

Thank you for you mail.
Article has been removed…
Have a nice day.

Yours sincerely,

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