Sample reply letter from a hotel regarding accommodation enquiry.
Dear Mr. …………………,
In reply to your enquiry ………………… (date), I am happy to say that we have available, at the moment, the accommodation you require for two weeks commencing ………………… (date). We can offer you a double room on the first floor. This is an attractive and comfortable room overlooking the Lake. We can also offer you three single rooms, two of which are on the first floor and one the second. One of the two first floor rooms is not far from the lift (about 10 meters) and like the double room, is in the front of the building. Should this distance from the lift present a problem, we can arrange for wheel chair for your convenience.
I enclose a brochure, which contains details of our charges, and hope you will give us the opportunity to welcome you to the ………………… (Hotel Name). Early reservation of the accommodation offered is necessary, as booking for ………………… (month), being the holiday season, is always heavy.
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Looking forward to hearing from you soon.
Yours sincerely,
Sd/- ………………………………………………………
(For Hotel Name)
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Manager
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