Sample letter from hotel to client offering of alternative accommodation

Sample letter from hotel to client offering of alternative accommodation.

To

The P.R. Officer,

Name,

Address

Dear Sir,

Thank you for your letter dated ……………… requesting accommodation for two of your executives.

I very much regret that we cannot accept the booking as; all rooms in the hotel have already been taken up, for the period mentioned by you. We have however, been able to reserve two rooms for you in one of our other hotels, the ……………………………… (Hotel Name), less than ten minutes from the ………………(this hotel name). From the enclosed brochure and tariff, you will see that terms and facilities are similar to our own.

Will you kindly confirm that you accept the alternative booking offered?

Yours sincerely,

Sd/- ………………………………

(The Manager)

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