Dear Name,
I hope this finds you in the best of your health and spirit. I am extremely sorry not to be able to meet you last evening at the Rotary Club building as we had decided earlier. You must have taken it ill. But I was helpless due to unavoidable circumstances. Please accept my sincerest apology for it.
I am sure you will make it convenient to see me once before you leave for home. Please excuse me for the inconvenience caused to you.
With best wishes and kind regards,
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Yours sincerely,
Name
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Reply to above apology letter
Your letter communicating your inability to make yourself available at Rotary Club building was duly received. On not finding you last evening as earlier decided I had conjectured that some urgent work might have interrupted your plan. So no cause for worry please.
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I thank you very much for your suggestion to see you once before leaving for home. I shall try my best to see you at your residence tomorrow morning. Rest is O.K.
Nothing more to pen. More when we meet.
Yours as ever,
Name