This article contains information mainly about three things (a)How to write Resignation Letters (b) Points you should remember while writing resignation letters (c)10 sample resignation letters.
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How to write Resignation Letters?
It is necessary to submit a letter of resignation when you leave your present job. The letter of resignation should be written in a polite and discreet language. The language used should reflect maturity and professionalism. Remember, writing resignation doesn’t mean that you are getting fully cut off from the present employer or it doesn’t mean that you will not need his favor or a recommendation letter from him in future. You may need a favor or recommendation from your present boss in future, therefore, show discretion, respect to him while tendering resignation.
3 Points to remember when writing resignation letter.
- Get straight to the point in your job resignation letter.
- State your intention to resign at the beginning of your letter of resignation.
- In your resignation letter, be sure to state the day/date, upto which you will be working with your present employer.
Don’t forget to convey your thanks to your employer for the cooperation and the support he extended to you during your tenure with his company.
10 Sample Resignation Letters
1. Resignation notice
ADVERTISEMENTS:
Your Name
Job Position (e.g. Marketing Executive)
Company Name
Date………………
ADVERTISEMENTS:
To
The GM (H.R.)
Company Name
Address
ADVERTISEMENTS:
Sub : Resignation Notice
Dear Sir,
This is to inform you that I have come across an opportunity that will enable me to work in the area of my preference and choice. Therefore, I am tendering my resignation and wish to apprise you that …………………(date), will be my last working day here.
I am very much thankful to you for letting me acquire the nice and valuable experience of having worked for ………………………(Company Name), an organization, where I learned a lot as well and that will be an asset for me.
Yours faithfully
Your Name
2. Resignation from the post of Senior Administrator
Your Name
Senior Administrator
Company Name
Date………………
To
The GM (H.R.)
Company Name
Address
Sub : Notice for resignation from the post of Senior Administrator
Dear
Please treat this letter as formal notice of my resignation from the position of Senior Administrator with effect from ………………… (date) as three months’ notice is required as per the terms of employment.
In accordance with the terms of employment, I shall be working with you upto ………………(date). Please let me know the alternative arrangements for handing over the charge of my official possessions; including car, household items and other official documents, files etc.
I am very much thankful to you and all the colleagues here for the cooperation and support extended to me during my tenure here. Here, I have found my tenure quite enjoyable and fulfilling.
Yours sincerely
Your Name
3. Sample resignation letter (when you are not able, or firmly do not wish, to work out your Notice Period)
Your Name
Job Position (e.g. Marketing Executive)
Company Name
Date………………
To
The GM (H.R.)
Company Name
Address
Sub : Notice of resignation from the post of Senior Administrator
Dear Sir,
I, hereby, tender my resignation from the position of Senior Administrator. I understand that as per the terms of employment, I am required to give a notice of three months before resigning from my present position. I will be grateful to you if you could accept this resignation with immediate effect or at your earliest possible but not later than …………………(date) so that I can join my new assignment as required.
I assume that my resignation shall be accepted and I shall be relieved from my present position latest by ………………(date), unless you inform me to the contrary.
I thank you for your support and generosity bestowed on me during my tenure with the company, which I have found quite enjoyable and fulfilling.
Yours sincerely
Your Name
4. Sample legislation letter from ‘Supervisor’ post
Your Name
Supervisor
Company Name
Date………………
To
The GM (H.R.)
Company Name
Address
Dear Sir,
I am, hereby, tendering my resignation to you. Although there is much to say and discuss, I believe the reasons leading to my resignation are known to you well. Therefore, I leave them unsaid at this point of time.
I thank you for all the cooperation extended to me by you and all the colleagues during my tenure in this company.
Sincerely yours
Your Name, Date
5. : Legislation template letter
Your Name
Job Position (e.g. Marketing Executive)
Company Name
Date………………
To
The GM (H.R.)
Company Name
Address
Dear Sir,
Please be confirmed that the undersigned, hereby, resigns as ‘Supervisor’ from the company with effect from…….. I shall be working with the company upto….. (date when you will not be available for working).
Please acknowledge the acceptance of resignation on behalf of the company and inform the undersigned at the earliest.
Yours faithfully
Your Name, Date
6. Another Template Letter
Your Name
Job Position (e.g. Marketing Executive)
Company Name
Date………………
To
The GM (H.R.)
Company Name
Address
Dear Sir,
I, hereby, tender my resignation from the post of Sales Representative of the firm with immediate effect.
Please confirm your acceptance and let me know, to whom should I hand over all the items and files of the company, presently in my possession.
Yours faithfully
Name, Date
7. Sample Resignation Acceptance Letter
Note: The Acceptance letter is always written/ typed on letterhead of the company.
Date………………
To
Mr…………………
Job Position (e.g. Marketing Executive)
Company Name
Address
Sub: Your notice for resignation dated …………………
Dear ……………………(Name)
Your resignation from the position of Senior Administrator, effective from …………………(date), is accepted.
According to your term of employment, you will work here upto …………………(Date). I expect you to maintain high level of commitment to your job up to the time you leave.
Please hand over the charge of all the official possessions with you to Mr. ………………, General Service In charge, under receipt, before you finally leave the job.
I thank you for your efforts and contribution during your tenure with our company. I wish you all the best for the future.
Yours sincerely
Signature
General Manager (HR)
8. Sample Resignation Acceptance letter (when the employee is not required to work out his notice period according to contract)
Date…………
To
Mr……………………
Job Position
Company Name
Sub: Your notice for resignation dated ………………
Dear …………………(Name)
In reference to your resignation notice dated …………………, from the position of Senior Administrator, please be informed that your resignation has been accepted.
It is for your information that the management has kindly agreed to your request for accepting the resignation with effect from ……………………(date) provided, you deposit one month salary in lieu of waving the notice period.
Please deposit one month salary at your earliest so that you may be relieved finally with effect from …………………(date). If you will not deposit the salary then, your resignation shall be deemed effective from …………………(date).
Thanks.
Yours sincerely
General Manager (HR)
9. Resignation Withdrawal letter (soon after resigning)
To
Mr…………………
MD Name
Company Name
Address
Date
Sub: Withdrawal of resignation notice
Dear ………………(Name)
In reference to my resignation notice dated …………………, which has not been responded to by the management so far. I beg to state that owing to some misunderstanding, I had wrongly submitted my resignation which I wish to withdraw now.
I hope that you shall be kind enough to allow me to withdraw my resignation. I sincerely apologize for the inconvenience caused to you.
Thanks, in anticipation,
Yours sincerely
Your Name
10. Resignation withdrawal letter (Belated): P – 244
To
Mr…………………
MD Name
Company Name
Address
Date
Sub: Withdrawal of resignation notice
Dear
In reference to my resignation notice dated ………………, which has not been responded by you as yet, I beg to state that owing to some misunderstanding, I had wrongly submitted my resignation which I wish to withdraw now. I realize, that various processes must be under way to get me relieved as per norms, since I had sent the resignation notice letter on ………………(date).
I request you to allow me to withdraw my resignation notice letter. I appreciate that the matter is not that simple yet keeping in view my good service record and your generosity, I request you to consider my case sympathetically. I await your response. I sincerely apologize for the inconvenience caused to you.
Thank you. In anticipation of your favorable reply,
Yours sincerely
Your Name